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COVID-19 Important Updates & Frequently Asked Questions

Last Updated: March 6, 2021
 

At Girl Scouts, there is nothing we take more seriously than the safety and well-being of our girls, volunteers, and council staff. As a result of the ongoing COVID-19 outbreak, and the recommendations of the Oklahoma Department of Health, Girl Scouts Western Oklahoma is putting the following measures in place:

GSWESTOK Offices & Shops

We remain operational to serve you! Many of our staff continue to work from home so before visiting the Girl Scout office, please call or email to set up an appointment. (405-528-4475 or info@gswestok.org

Masks are required to enter the building.

  • Customer Care - We are answering your calls and emails Monday through Thursday from 9:00 am until 6:00 pm and Friday from 9:00 am until 2:30 pm.
  • Council Office & Shop – Our council shop is accepting orders online, over the phone and by email. You can call 405-418-7941 or email shop@gswestok.org to place an order. We are currently offering  curbside pick up! You can also schedule a time to shop in person following this link. Face coverings and temperature check required. 

We will continue to monitor COVID-19 updates from the Centers for Disease Control (CDC)the World Health Organization, and state and local public health departments. As always, check the CDC and your local health department’s website for the most up-to-date information.

Program Updates

When situations change, Girl Scouts display their adaptability. Our program team is bringing Girl Scouts to your nearest device, with virtual programming and resources. (And a few in person activities as well!)

Girl Programming

Our program and troop support teams have created a wide range of virtual and online programming for our Girl Scouts! You can find a comprehensive list along with online registration under the “Activities” section of our website.


Camp Properties

Camp Trivera is open and is booking troop activities. Camp E-Ko-Wah will be open for summer 2021 programming.


Summer Camp

Camp E-Ko-Wah summer camp registration is Open! Visit the camp website to check out all of the offerings!

Join Girl Scouts

Back to school is the perfect time to join Girl Scouts. Watch for upcoming dates for both virtual and in-person parent information meetings (based on recommended safety protocols).

Cookie Program

The 2021 Cookie Sale has begun. For the most updated resources please visit the Cookies tab on the website! You will find additional resources to help have a safe and exciting cookie sale!

2021 Renewal Is Here

Another year of Girl Scouts means new badges, new journeys, and new adventures!  Register early so you don’t miss out on all the new events we are offering this summer and fall!  

As life changes, Girl Scouts will be here when she needs us most. In challenging times, our Girl Scouts grit shines the brightest - that’s why we’re prepared to be a source of consistency for you and your girl when you need it the most.

As we navigate through the COVID-19 pandemic together, we’re working hard to ensure your girl has access to the Girl Scout experience she knows and loves in a way she can access right now. And as things continue to evolve and change, we’ll continue to adapt to meet her needs!

Local Health Department Information
Helpful Tips for Families
Virtual Programming on Facebook & Instagram

We will also be using social media in the coming weeks to host virtual programs and share activities to do to continue the Girl Scout Leadership at home. Make sure to like us on Facebook and follow us on Instagram!

 


 

Guidelines for Troops

Please note this virus presents an ever-changing environment and we are working with current information.  We anticipate there will be a need to modify some of these protocols and remain fluid throughout the process.  GSWESTOK’s plan will match or be more conservative than Oklahoma State and local COVID-19 safety guidelines. 

Pre Screening & Symptoms Check

Prior to in-person troop meetings and activities, we recommend participants be screened to ensure they are healthy and that they have not had experienced symptoms that are associated with COVID-19 in the previous 72 hours, that they have not knowingly been in contact with someone that has exhibited symptoms or has been confirmed positive with COVID-19 and that they have not been to high risk geographical regions particularly those regions that require a 14-day quarantine period.

Volunteers and council staff that are planning events should complete the Pre-screening and Symptoms Check step prior to each in-person gathering.  

Please be sensitive to the fact that girls may be experiencing symptoms that are similar but completely unrelated to COVID-19 and not contagious at all such as menstrual body aches or headaches or allergies or a pre-existing condition. The goal is to keep the meeting safe from contagion and do the very best to ensure our girls are educated and healthy, not to make it unnecessarily difficult or uncomfortable for girls to gather safely.

Girls & Volunteers
  • Volunteers and girls are encouraged to participate in all program     opportunities.
  • Masks and Social Distancing are required at all Girl Scout activities.
  • All visitors to the Council, volunteers and girls must wear masks and maintain social distancing. Activities such as hikes, properly spaced community service projects or outdoor art activities are encouraged.
  • Symptomatic participants or vulnerable girls/volunteers may not    participate.
  • Access to hand sanitizer, water/soap and proper hygiene is required.
  • No meetings of more than 100 people are allowed unless approved by CEO.
  • Travel in state and out of state must be pre-approved by staff.
  • Travel is allowed to locations that have also passed federal gating    criteria.

Troop Meeting Space

Outdoor spaces where social distancing can be maintained are strongly recommended for meetings when the weather permits. Volunteers should get advance permission from the property owner or the jurisdiction that provides the location.

For meetings held at public facilities, volunteers should contact the facility ahead of time and ask:

  • Is the space cleaned, and touch surfaces (i.e., tabletops, light switches, chairs, etc.) sanitized, at least daily?
  • Who else uses the space (how often, what size is the group)? Is the space cleaned between groups?
  • What type of faucets / soap dispensers are available in the restroom (sensory or manual)?

Then, encourage volunteers to supplement any practices that are less ideal. For example, if the troop arrives after another user group, they should plan to bring sanitizing wipes to get the space ready for their troop. Another example: if faucets are manual, ask volunteers to take some time to show girls how to shut them off with a paper towel and to use paper towels for doorknobs whenever possible.

Meetings may not be held in fitness centers or gyms because the atmosphere in sports facilities is aerosolizing making them a higher risk for contracting virus.

 

Food, Dining & Snacks

Be careful when handling and serving food and have girls be careful with each other when eating.  Safety recommendations for food, dining and snacks include:

  • Encourage girls to bring their own foods to eat (bag lunch or dinner)
  • Encourage girls not to share their food after having touched it, such as a bag of chips.
  • Individually wrapped items are recommended.
  • If providing snacks, especially if unwrapped, have one person, wearing gloves, hand out items to each person, such as with cupcakes or cookies.
  • Use a serving spoon or scoop rather than reaching into a bag or bowl of snacks.
  • Use a buffet line only if staffed with a safely protected server with mask and gloves.
  • Avoid “serve yourself” buffets.
  • Public dining only as permitted in your local jurisdiction.
  • If serving family style, have one person, wearing clean gloves, serve everyone on clean plates
  • Use disposable plates, forks, napkins, etc.  when possible.
  • Encourage girls to bring foods they can easily cook themselves (a prepacked foil pack) or hotdog for outdoor cooking.
  • Ensure everyone handling food, those serving, girls, adults, wash hands (even if they will be wearing gloves) prior to any food prep or meals, following CDC handwashing guidelines. 

If sharing outdoor cooking utensils (roasting forks), they should be washed and sanitized between each use or bring enough utensils so that each person gets their own

Day Trips & Activities

In conjunction with Safety Activity Checkpoints, the guidance for Troop Meetings and Hygiene and COVID-19 Risk Mitigation in this interim guidance should be used for day trips and special activities. Call ahead to the facility or vendor to confirm that they are following CDC and state health department guidelines. 

Travel

In-State travel and out of state approved travel will be allowed under the following guidelines:

  1. Council staff must pre-approve travel outside of the state.
  2. Written Parent Permission must be given for each girl to attend the trip. Please keep the permission slips and be prepared to submit them to the Girl Scout Office if they are requested.
  3. The Troop Leaders and GSWESTOK are responsible for keeping up to date with the latest COVID-19 Oklahoma State, local and CDC rules and guidelines. If things change that would not allow your event to happen, communicate the cancelation/postponement of the event to your troop.
  4. Understand that Girl Scout Insurance through Mutual of Omaha does not, and will not, cover illnesses including Covid-19.

Girl Scouts Western Oklahoma will re-evaluate travel restrictions should we need to know and notify troops of updates. 

Please know we are monitoring the situation daily and our ultimate goal is the safety of our girls and volunteers.

 

 

Resources to Meet Virtually

Below is a list of free and low-cost tools troops and service units across the country are using for virtual meetings. While we cannot endorse or support specific online meeting tools, we encourage you consider these or alternative options and discuss with parents and girls the best solution for your troop or service unit needs. 

Video & Audio-Conferencing Tools

While all of these options have a free version, please note you may be prompted to consider their upgraded versions for a subscription fee.

  • Zoom - FAQ
    • Note: Meetings durations maximum of 40 minutes in free version
  • Skype - Support
    • Note: Up to 10 participants free
  • Webex – Help Center
    • Note: Limited file and content sharing in free version
Chat & Collaboration Tools

While all of these options have a free version, please note you may be prompted to consider their upgraded versions for a subscription fee.

Additional Low-Cost Tools

Additional low-cost tools for collaboration and conferencing to consider if the above options do not meet your group's needs.

Toolkits


 

Thank you for exhibiting extraordinary Girl Scout spirit in these unprecedented times.

We are stronger together, and we know we will continue to do our best to support each other. Please stay healthy and help us make our communities safe for our girls, volunteers, and families.

For more ideas on how to continue the Girl Scout Leadership Experience at home, visit girlscouts.org/athome